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High Impact Trip update (next mtg November 27th, 6:30pm)

posted Nov 19, 2012, 7:39 AM by Unknown user
Our next meeting regarding the High Impact Trip will be November 27th at 6:30pm.  The H.I.T. trip is designed to press students physical and mental comfort levels in a safe environment. This will include physical and mental discomfort with the goal of developing core traits such as perseverance, courage, critical thinking, team work, trust, and more.  This meeting will review the responses to the questions we had from Eden Leonard and the World Ocean School.  I have pasted the response from Eden below.  Tuesday's meeting will review the purpose of the trip, make a decision about whether the answers to our questions are reasonable to continue pursuing the trip and the required yearlong fundraising.

Our meeting on November 12th reviewed the World Ocean School's program aboard the Roseway schooner.  Built in 1925, the ship underwent a full restoration down to the ribs of the ship.  We reviewed the programing of a typical voyage, safety qualifications, and general logistics (finances, timing of the trip, etc).  Please contact me with questions or comments. To be clear and upfront, this trip is intended to push the physical and mental limits of students while exposing them to unique learning opportunities prior to and during the H.I.T. experience.

See the attached PDF file (below the email correspondence) below from World Ocean School.


Email correspondance:
Hi Eden,

I have few questions from the parent meeting we had Tuesday night.  Also, would you be able to phone conference in with responses from these questions at our next meeting Tuesday Nov 27th, 6:30pm (mountain time).

I know that I asked this question before but there are a couple of concerns about seasickness.  Do students go through a period of seasickness and then get their "sea-legs?"  Does medication wipe out students to the point where the trip is a blur?  Are the seas generally calm enough or can the route be modified so that the significant motion can be minimized? With regard to the sea-sickness, I am of the mindset that we let the kids show us what they can and can't handle and in life, sometimes you have to work through the tough situations. I also understand that these kids will be working to put up $2,000 a piece and to know that sea sickness will be a hamper on the experience is diminishing the excitement for the trip.  I would like to say that we can work through this and get a time booked with you all.  

Here are the remaining questions:

How are emergencies handled while at sea?  Cost Guard media-vac?
Is there a protocol for sea piracy? 
Passports needed?
Are there background checks done on crew?
Is there a refund for not going for unforeseen circumstances?
Can the dates be altered if the weather is forecasted to be severe?

TIM JOHNSON
Principal
Potomac School
(406) 244-5581 (ext. 201)

"Potomac School equips each student for his/her future 
                    within a culture of excellence
        that values the small community experience."


Hi Tim, 

I should be able to make your meeting. But in the meantime here are my thoughts:

About seasickness, it can happen.  If it happens kids do get their sea legs.  Though if medication is needed or if we strongly encourage Bonine as the method to deal with seasickness as it is very benign and will not "blur" the trip for them at all.  I discourage patches and such as they have more often caused loopy side-effects.  We obviously need to talk about potential route and ideal trip for your school, but there is opportunity to have open-water sailing (a true ocean going experience) between the islands OR very protected inner-island sailing.  The open water sailing has the largest potential for seasickness but we would likely encourage anchoring the boat each night and we always pick deliberate anchorages where we are protected from any potential swell.  In short, we are accustomed to this all, getting folks comfortable on the water and making it the most enjoyable comfortable experience we can.  We do this a lot and are all about prevention of seasickness and promoting the "sea-legs" - in the case that our strategies are not enough and someone is very susceptible Bonine really is an effective medication that we use on board.  This is all coming from my personal experience - I can get seriously car sick and thus I can understand the concern, I am very aware of the susceptibility issue and there are a large number of preventative steps we can take.  Finally, it is not in our best interest to promote a program that would make kids feel lousy or would require they be drugged up, I am a huge proponent of this program because it is such a remarkable experience and we do everything we can to insure it is an all around positive one.  

Emergencies are handled extremely professionally, a number of our staff are medically trained and we carry an EMT trained staff member as well.  We additionally will plan our route in such a way that we can have immediate radio contact with Coast Guard, we have a number of EPIRBS and other communication devices to get immediate attention.  We will also be very deliberate in our route planning to optimize emergency response protocols and in addition the region we sail we are not at risk for sea-piracy, as I mentioned we will also be in radio contact with coast guard and other vessels, and finally we are not an appealing "commodity" for piracy as it were - cargo ships and other large shipping vessels are the targets for such activity, not a nonprofit education vessel. 

I would strongly encourage passports, it gives greater flexibility and better route options for you.  Even in US territories it is easier to get back to the mainland with passports anyway.  

All crew come off and sign off on background checks and drug tests, as the Coast Guard requires continual random drug testing is done, we perform background checks in a similar fashion through a consortium and crew members are randomly selected for testing. Our hiring is very deliberate and as we all live aboard in such a community it is essential we have high standards for our crew. 

As we move forward we can draft a contract and you can see the cancellation policy and refunds, etc.  But essentially for extreme circumstances we understand the need to cancel, the ability to alter dates is sometimes tricky if we have a full schedule, but in such extreme forecasted situations we will not run a program if the safety of students, crew or the boat is in jeopardy.  Here is some typical lingo: 

Cancellation/Refunds of Program Fees—
1. If ROSEWAY cannot leave the dock for safety, mechanical reasons, or inclement weather (as defined below) as determined by World Ocean School or the ROSEWAY captain, the Client shall have the option of (a) continuing the program dockside (with awnings provided by WOS), (b) rescheduling the program to a mutually agreeable date in the future, or (c) receiving a refund of all payments made excepting a fifty dollar ($50) or a 5% administration fee, whichever is greater.
2. No refund shall be granted when a program is cancelled by WOS or ROSEWAY captain for safety hazards caused by Client guests during a program, or for violations of U.S. Coast Guard regulations committed by Client guests. Violations of U.S. Coast Guard regulations include, but are not limited to, the use or possession of illegal drugs or the consumption of alcoholic beverages by persons under the age of 21. If a program is canceled under such circumstances, all payments due or made by Client hereunder will be immediately due and payable and no refunds of any kind will be made.
Inclement Weather—The decision as to whether conditions are inclement shall be the sole decision and at the sole discretion of World Ocean School. Inclement weather shall include, but is not limited to lightning, winds, rain that obscures visibility and high seas.
The Client shall NOT have the right or discretion to cancel or reschedule the program for inclement weather. Note that programs aboard ROSEWAY are outdoor activities, and there is always the risk of imperfect weather. In the event of unpleasant but safe weather, as determined in the sole discretion of the World Ocean School, the Client shall have the option of conducting the program dockside under awnings. Note: ROSEWAY is a sail vessel and awnings cannot be safely rigged or hung while the vessel is underway.
3. If the Client needs to cancel the program, a full refund may be provided up to 90 days before the program date. If the Client cancels in less than 90 days from the program, 50% of the total program cost will be retained or due, unless the Client cancels less than 30 days before the program date, then the total amount will be retained or due and no deposits refunded.


I hope this helps, let me know what other questions you may have. I even could provide a few parent and other program references if you would like to make contact with them. 

Keep me posted.

Best,
Eden

Eden M. Leonard
Education Director
World Ocean School on Roseway
503-999-1555 / 207-236-7482
www.worldoceanschool.org
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Unknown user,
Nov 19, 2012, 7:39 AM
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